HR practices have changed in an unprecedented way. The traditional workplace has changed from a centralized office with teams working in proximity to large numbers of teams located in many cities and sometimes on different continents. As a result, managing HR is no longer a simpler matter of managing time sheets and payroll. These days, HR specialists must be able to oversee international compliance, remote hiring and onboarding, and a common online corporate culture.
No matter how many employees you have, cloud-based HRMS systems offer solutions that make HR tasks easier and more efficient. Selecting the right cloud-based HRMS system will enable you to manage your administrative workload and stay in touch with all of your employees, regardless of how many you have—20 or 2,000. Because these platforms can support distributed workforces without location-based constraints, they are becoming more and more recognized as Cloud HRMS for Remote Teams.
Here are some important reasons that explain why the development of cloud-based HRMS systems will allow remote teams to perform their jobs and be productive members of your company.
Traditional HR software is limited by its use on the company’s physical computer located inside the company’s office. As such, traditional HR software does not work for remote and hybrid teams.
Your HR and support staff can access your company's HRMS from any location thanks to cloud-based HRMS systems. Recruitment records, performance reviews, training materials, and payroll data are all safely kept on the cloud by your HR software. Employees can now view their pay stubs, update any HRMS information, and request an absence without sending an email by logging into the HR software. This accessibility is what differentiates modern Remote HR Software from legacy, office-bound systems.
Flexibility: Employees can manage their HR duties, no matter where they are or what time it is.
Real-Time Data: No longer do employees wait for their reports to be generated; there is also no delay due to syncing problems between two networks.
Scalability: Companies will be able to add and remove employees easily as the company grows.
Security: Companies that provide cloud-based solutions use enterprise-grade encryption technology to safeguard sensitive information.
Perhaps most importantly are the benefits of transparency that cloud platforms provide. Everyone in an organization has access to what they need without delays, thereby allowing remote employees to stay connected and informed.
Although not all software solutions for HR are designed to work well in a remote or hybrid work environment, when evaluating potential solutions for your remote employees, consider the following:
Onboarding: The software must provide seamless virtual onboarding capabilities through the ability for employees to upload digital documents, sign them electronically and receive an orientation checklist. In many cases, this functionality is also described as Remote Employee Onboarding Software because it removes the need for in-person documentation entirely.
Payroll: The HRMS must contain a payroll module that satisfies multi-currency payment requirements, complies with local tax laws, and allows for the automatic processing of employee salaries, especially for teams that operate across multiple time zones and countries.
Self-Service: Your HRMS should allow employees to complete their own data updates and request management quickly and easily.
Engagement and Performance: Remote workers need feedback often, and HRMSs that provide feedback mechanisms such as periodic check-ins and recognition systems are very beneficial in keeping remote teams engaged.
Integration Features: Most of the HRMS products available today integrate easily with many of the applications and services your company uses on a day-to-day basis (e.g., Slack, Zoom, Workspace Apps, etc.). When combined, these capabilities allow the platform to function as Workforce Management Software Remote teams can rely on for daily operations.
Now, let’s take a look at some of the top Cloud-Based HRMS Solutions that meet these requirements.
One of the most popular options for small and mid-size businesses that need to create remote teams, BambooHR has a fast learning curve, clean visuals, a human-oriented workflow without all the unnecessary features.
Highlights:
BambooHR allows you to set up your digital onboarding process easily using customizable templates, automate approval and processes through workflow automation, and create a complete system for managing performance and e-signatures through the built-in tools. BambooHR integrates nicely with other essential applications, such as Slack, Google Workspace, and Payroll Service Providers.
Who it’s for:
Companies looking for an easy-to-use digital onboarding platform that will provide employees with an enjoyable onboarding experience and allow them to communicate effectively with their peers.
Zoho People offers an ideal solution for remote work environments, particularly for organizations that already use a variety of other Zoho products. With Zoho People, remote teams will have a very affordable yet effective platform on which they can manage their employees' entire life cycles.
Highlights:
Zoho People provides complete lifecycle management for employees by managing everything from recruitment to termination. Zoho People allows for attendance tracking, leave and time tracking, and expense management to all occur in one central location. Additionally, by utilizing other Zoho applications in conjunction with Zoho People, users have access to basic global payroll functionality.
Who it’s for:
Zoho People is ideal for small and medium-sized businesses that use many different Zoho products and wish to combine these products with a single HR management application.
Rippling provides robust automation by connecting HR, Payroll, and IT through a single dashboard, making it ideal for organizations managing large numbers of dispersed employees with diverse requirements.
Why You Should Choose Rippling
Best For:
Fast-growing startups or SMBs with global operations that require a robust automated solution for remote human resources.
Originally launched as a payroll application, Gusto has since expanded its functionality to encompass nearly every aspect of HR that remote teams may require. The site is simple to navigate, well designed, and highly customizable.
Some Benefits of Using Gusto
Best For:
US-based HR management systems that prioritize payroll and efficiency.
Deel's reputation as a global leader in HR and payroll has been established since its creation. Deel is designed for companies that work internationally by providing legal and contract compliance across 150+ countries.
What it provides:
Great for:
Cross-border remote working teams and compliant hiring.
Namely offers a clean setup for any company size, with great functionality for managing payroll, employee benefits and human capital (HR). This software is ideal for using a talented global workforce who are workplace-agile.
Key Features:
Best used by:
Organisations looking for an established platform to support remote employees, with plenty of options to customise.
Darwinbox is an end-to-end HR management system housed within one cloud-based system, which evolves with an organisation over time. Originating from India, it can also be utilised around the world, and is preferred among SMEs who are in periods of growth/downtime.
Major Benefits:
Best suited for:
Emerging markets are experiencing high growth rates, which require an all-in-one, scalable cloud-based HRMS solution.
HRMS is a cloud-based HR and payroll management system created for smaller and mid-sized businesses that require an uncomplicated and cost-effective method of performing daily HR tasks. Because everything is managed online, HRMS serves as a great option for Remote HR management, as users can access the system from any location with internet access 24/7.
Benefits:
HRMS provides a cloud-based system to allow for employees, managers and HR departments to log in to the system from any location and manage attendance, pay, and leaves
Multi-user functionality and ease of use make it easy for several people to access the system simultaneously without worrying about creating any unnecessary confusion.
The mobile-friendly nature of HRMS allows remote employees to mark their attendance, apply for their leaves and receive their payslips while they are on the go.
HRMS by CHL Softech covers all of the key features associated with a traditional HRMS: Attendance, Payroll, Leave, Salary and Feedback, making it a reliable HRMS solution for remote and hybrid small and medium-sized enterprises.
Ideal for:
Startups and SMEs searching for affordable remote HR software that supports their core HR and payroll requirements
Remote or hybrid workforces in India that require an easy to use, cloud-based HRMS to manage basic workforce and payroll activities in one system.
Before you start choosing a solution, consider the specific needs of your team. A great first step is to ask:
You’ll also want to schedule a demonstration or trial run so that you can see how easy each solution is to navigate and how well it will fit into your existing workflow.
Because the advent of remote working has changed the HR environment to one that is no longer viewed as an administrative support function, but now the heart of team experience, finding a cloud-based human resources management system (HRMS) that is suited for remote work teams will not only handle pay and time off, but will also provide a means of creating connections between team members, providing consistency across teams, as well as providing trust and confidence in one another regardless of their physical location.
BambooHR (simpleness), Rippling (automation), and Deel (international teams) are a few options that are in line with team needs. Regardless of the makeup of your team, you will find a solution that will enable you to efficiently manage your HR procedures, enable your team to boost organizational productivity, and maintain their attention on their work rather than HR paperwork.
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