Privacy Policy for Hrsoft Mobile
Effective Date: 09 March2026
Company: CHL Softech / Hrsoft
CHL Softech (“we”, “our”, or “us”) operates the Hrsoft Mobile application. This Privacy Policy explains
how we collect, use, and protect user information when employees use our HR management mobile application.
By using the Hrsoft Mobile application, you agree to the practices described in this policy.
1.Information We Collect
The Hrsoft Mobile application may collect the following types of information:
Personal Information
When employees log in or use the application,we may collect:
- Employee name
- Employee ID
- Email address
- Department information
- Attendance records
- Leave and payroll information
This data is provided by the employer and used only for HR management purposes.
2.Camera Access
The application may request access to the device camera for the following purposes:
- Capturing employee profile photos
- Uploading documents
- Attendance verification (such as selfie-based attendance or proof uploads)
The camera is used only when the user actively performs these actions and images are uploaded securely to
the organization’s HR system.
The application does not access the camera in the background.
3.Location Information
The application may collect device location data when employees perform attendance actions such
as:
- Punch-in
- Punch-out
- Location-based attendance verification
Location data is used only for attendance verification and is not used for tracking users outside work-related
actions.
4.Notifications
The application may send push notificationsfor:
- Attendance reminders
- Leave approval updates
- HR announcements
- Important company updates
Users may control notification permissions through device settings.
5. How We Use Information
We use the collected information to:
- Authenticate employees
- Record attendance
- Manage leave requests
- Provide payroll information
- Enable HR communication
- Improve application functionality
Information is used only for internal HR management purposes.
6. Data Sharing
We do not sell or rent personal data.
Information may only be shared with:
- The employee’s organization
- Authorized HR administrators
- Service providers required to operate the HR system (secure hosting, notifications, etc.)
All data sharing follows strict security and confidentiality standards.
7. Data Security
We take appropriate security measures to protect employee information, including:
- Secure authentication
- Encrypted communication
- Restricted access to HR data
- Secure server infrastructure
Only authorized personnel can access sensitive information.
8. Data Retention
Employee data is retained according to the policies of the organization using the Hrsoft system. When an
employee leaves the organization, data retention follows applicable legal and HR requirements.
9. Third-Party Services
The application may use trusted third-party services including:
- Firebase Cloud Messaging for push notifications
- Secure cloud hosting services
These services may process limited technical data required for app functionality.
10. User Rights
Users may contact their HR department or the company to:
- Request correction of incorrect data
- Request information about stored data
- Report privacy concerns
11. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with the updated
effective date.
12. Contact Us
If you have any questions about this Privacy Policy, please contact:
CHL Softech
Email: info@chlsoftech.com
Website: https://www.chlsoftech.com
